Invitation to Tender for Charter Engagement Coordinator

Invitation to Tender for Charter Engagement Coordinator for The Arts & Creative Charter for Older People

Closing date for receipt of tender: 12 noon, Friday 9^th January 2026

Introduction

Age & Opportunity
Age & Opportunity is the national organisation working to enhance wellbeing for older people through participation in sport and physical activity, arts and creative engagement, personal development, community collaboration, and active citizenship. We envision a society where all older people are active, visible, creative, connected, and confident about ageing.

Age & Opportunity Arts
Our Arts Programme provides opportunities for older people to be more creative, more often. We aim to create meaningful participation and representation for older people in cultural and creative life, and to demonstrate and celebrate how creative potential can improve with age.

Arts & Creative Charter for Older People

The Arts & Creative Charter for Older People seeks to enhance and extend arts experiences for older people and to support arts organisations in their work with older audiences and arts participants. It provides a framework for inclusion, accessibility, and meaningful engagement.

Purpose of the Role

The Charter Engagement Coordinator will support the rollout of the Arts & Creative Charter for Older People by working closely with key stakeholders to:

Improve access and inclusion for older people in arts programming.
Support organisations in adopting and implementing the Charter.
Coordinate Charter promotional materials and resources, in preparation for the eventual national launch.

Key Responsibilities

Coordinate meetings with the wider arts and ageing sector as relevant.
Collaborate with the staff of participating organisations to align the Charter with existing diversity and inclusion strategies.
Support participating organisations in completing the Charter Checklist.
Simplify and update Charter resource materials.
Coordinate the production of Charter videos.
Coordinate the production of a Phase 2 funding proposal (the Charter launch).
Liaise between Age & Opportunity and members of the National Creative Arts & Health Working Group (NCAHWG) – including the Arts Council, HSE, Creative Ireland Programme, and Department of Health – to ensure strategic alignment.

Timeline

January – February 2026

Charter Engagement Coordinator selected and onboarded.
Meetings with key stakeholders and target organisations.
Charter resources reviewed and developed.

February – March 2026

Completion of and reporting on any outstanding activity.
Submission of Phase 2 proposal, linked to the launch and national rollout of the Charter in conjunction with participating organisations.

Note: Funding for Phase 2 is not guaranteed

Budget

Up to €8,000
For approx. 2-3 days/week over 2.5 months (January – March 2026)
Must include VAT and all expenses

Tender Submission Requirements

A 700-word proposal explaining your approach
Your CV
Tax clearance certificate and insurance details (as below)
Any additional relevant info or added value
A detailed fee breakdown in Euro (€)

Full Tender can be downloaded here: Tender for Charter Engagement Coordinator

Selection Criteria (Total 100%)

Delivery approach: 20%
Understanding of the brief: 20%
Experience: 30%
Cost: 30%

Tax Clearance

The successful applicant must be in possession of a valid tax clearance certificate for the duration of the contract. Such a valid tax clearance certificate from the Irish Revenue Commissioners must be produced by a successful applicant before execution of the contract. A valid tax clearance certificate means a tax clearance certificate issued by the Irish Revenue Commissioners, and applicants not resident in Ireland must make application to the Irish Revenue Commissioners for such a certificate if their expression is to be considered.

Insurance

The successful applicant must produce valid public liability insurance and indemnify Age & Opportunity.

Applicants may be invited to an online meeting via Zoom during the week beginning 12th January 2026. Work will commence immediately following appointment. Age & Opportunity will notify applicants as soon as reasonably practicable and no later than 19^th January 2026.

Closing date for receipt of tenders: 12pm, Friday 9^th January 2026

Please submit your tender to: Sarah Kelly, arts@ageandopportunity.ie

Late applications will not be accepted.

Equality, Human Rights and Diversity

In line with the Public Sector Equality and Human Rights Duty, and in line with our core funders, Age & Opportunity is committed to ensuring that we take positive policy measures and commitments to promote equality of opportunity for all those living in Ireland, regardless of their gender, sexual orientation, civil or family status, religion, age, disability, race or membership of the Traveller Community. Furthermore, we note the ground of socioeconomic background as a further basis for which equality of opportunity must be guaranteed. As such, we ask our contractors to honour this commitment in the choices and decisions made during the course of this contract.

Safe To Create

Age & Opportunity has a Dignity at Work and Bullying and Harassment Policy and is in the process of signing up to the Arts Council’s Safe To Create initiative. We encourage you to familiarize yourself with Safe To Create. Further details are available on www.safetocreate.ie

This project is funded by the Arts Council on behalf of National Creative Arts and Health Working Group members (Creative Ireland Programme, DCCS; Healthy Ireland Programme, DOH; HSE, Arts Council